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The AAN welcomes affiliated organizations to meet and host functions during AAN-approved dates and times in conjunction with the 2025 AAN Annual Meeting. 

All organizations and individuals seeking meeting space must submit an online-only ICW event form and receive AAN approval before promoting and implementing the ICW event.  

Administrative fee increases on Friday, January 18, 2025. 

The deadline to submit an ICW event form is Monday, March 10, 2025.  

View Guidelines 

What is an In Conjunction With (ICW) meeting? 

An In Conjunction With (ICW) meeting is any event for attendees outside the official AAN Annual Meeting program. All meetings offered during the Annual Meeting, whether held at AAN-contracted facilities or in the same metropolitan area as the Annual Meeting, are considered ICWs and must be submitted for AAN approval. 

An ICW includes, but is not limited to: 

• Alumni reunions
• Committee and board meetings
• Disclosure meetings as required by the US Securities and Exchange Commission
• Industry/exhibitor pre-conference and post-conference meetings
• Scientific advisory board meetings
• Scientific investigator meetings
• Social events
• Staff meetings
• All meetings offered during the Annual Meeting, whether held at AAN-contracted facilities or in the same metropolitan area as the Annual Meeting

In general, the following activities are not permitted: 

• External education/scientific programs 
• Content resembling existing AAN programs (e.g., Annual Meeting programs, AAN leadership programs) 
• Satellite symposia 
• CME programs 
• Distribution of promotional material (e.g., fliers, room drops) 
• Sales presentations and equipment demonstrations 
• Filming of an ICW event outside of the confines of the AAN-assigned meeting space 
• Events exceeding 50 attendees (See ICW Guidelines for dates and times allowed for exceptions)

Questions?

Email icw@aan.com.